Student Absences


If your child is absent due to an illness, appointment, or funeral, please use the Parent App or PCSchool Parent Portal to notify us of the date and the reason. Details of how to do this can be found here.

Senior students who miss an internal assessment due to illness, will need to provide a medical certificate to allow them to do the internal assessment at a later date.

It is a Ministry and NZQA requirement to have a written explanation of a student’s absence. This allows for the correct attendance code to be assigned and decisions to be made regarding missed assessments.

If your child is going to be absent for reasons other than medical, please follow the procedure below and hand these documents in to Reception in an envelope addressed to the Principal:

  • A formal letter to the Principal, hand-signed by the parent or guardian, stating the reason and the dates the student will be absent. This should be received at least a week before the absence takes place.
  • If the reason for the absence is to participate in a sporting or cultural event, please include with the parent/guardian letter, official documentation from the organisation/club. (This may be a letter of invitation or confirmation sent to the student). The Principal is unable to justify the absence without official documentation.

To minimise the impact absences have on a student’s education, holidays scheduled during the term breaks would be appreciated.

Absence Definitions:

Justified Absence - approved by the Principal to cover the following:

  • National/local representation in a sporting or cultural event in New Zealand or overseas.
  • Bereavement leave or exceptional family circumstances, at the Principal’s discretion.

In the case of justified absence, teachers have a responsibility to assist the student to catch up on missed work or assessments. The student is responsible for liaising with their teachers and dean to organise this. 

Unjustified Absence – where the Principal has been notified by the parent/guardian that the student will be absent, but the reason for the absence does not fit within the school’s policy as a justifiable reason to take the student off school, i.e. travelling overseas, family holiday, etc.

In the case of unjustified absence, the responsibility rests with the parent and student. Teachers are not required to make special arrangements for students to catch up on missed work or assessments. This will mean that if a student misses an assessment, they will not be able to get these credits.

A full list of codes and their explanation can be found at the Ministry of Education website.